Waltons Publications Ltd – Privacy Policy
Waltons Publications Ltd is committed to protecting your personal information and we treat the privacy of our customers and website users with respect. We take appropriate security measures to safeguard your privacy. This Policy explains how we protect and manage any personal data* you share with us and that we hold about you, including how we collect, process, protect and share that data.
*Personal data means any information that may be used to identify an individual, including, but not limited to, a first and last name, a business or other physical address and an email address or other contact information, whether at work or at home.
How we obtain your personal data
Information provided by you
You may have provided us with personal data either through written correspondence received by post or email; via online forms and website orders; or over the telephone. This can include name, address, email address and payment instructions. We will not share your data with other businesses, organisations or individuals for their use.
Information we get from other sources
We only obtain information from third parties if this is permitted by law. We may also use legal public sources to obtain information about you, for example, to verify your identity.
This information (including your name, address, email address, etc.), as relevant to us, will only be obtained from reputable third party companies that operate in accordance with the General Data Protection Regulation (GDPR). You will already have submitted your personal data to these companies and specifically given permission to allow them to pass this information to other companies that provide similar service and products to those we offer.
How we use your personal data
We use your personal data to manage and administer the range of services which Waltons Publications Ltd offers.
Do we use your personal data for marketing purposes?
Any information that you choose to give us may be used for marketing purposes by us. We will hold your personal data only for the purposes of promoting the portfolio of services offered by Waltons Publications Ltd which include advertising, proofing, design, subscriptions and leaflet distribution. Waltons Publications Ltd could contact you by either telephone, email or direct mail.
Links to other websites
Our websites may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Sharing information
We will keep information about you confidential and we will not disclose or share your information with other third parties with the exception of the following categories of third parties:-
Categories of third parties
- Any mailing or printing agents, contractors and advisors that provide a service to us or act as our agents on the understanding that they keep the information confidential;
- Any legal or crime prevention agencies and/or to satisfy any regulatory request if we have a duty to do so or if the law allows us to do so.
Transfer of your personal data outside of the European Economic Area (EEA)
We do not transfer your personal data outside the EEA. If, in the future, we transfer your personal data, in accordance with the terms of this Policy outside of the EEA, we will make sure that the receiver agrees to provide the same or similar protection as we do and that they only use your personal data in accordance with our instructions.
How long do we keep this information about you?
We keep information in line with the length of time we need to keep your personal information in order to manage and administer any services we may be offering and fulfilling to you. This also takes into account our need to meet any legal, statutory to regulatory obligations. These reasons may vary from one piece of information to the next.
In all cases our need to use your personal information will be reassessed on a regular basis and information which is no longer required will be disposed of.
Data subject rights
Subject access requests
The General Data Protection Regulation (GDPR) grants you (hereinafter referred to as the “data subject”) the right to access particular personal data that we hold about you. This is referred to as a subject access request. We shall respond promptly, and certainly within one month from the point of receiving the request and all necessary information from you. Our formal response shall include details of the personal data we hold about you, including the following:
- Sources from which we acquired the information;
- The purposes for processing the information.
Right to rectification
You, the data subject, shall have the right to obtain from us, without undue delay, the rectification of inaccurate personal data we hold concerning you. Taking into account the purposes of the processing, you, the data subject, shall have the right to have incomplete personal data completed, including by means of providing a supplementary statement.
Right to erasure
You, the data subject, shall have the right to obtain from us the erasure of personal data concerning you without undue delay.
Right to restriction of processing
- Subject to exemptions, you, the data subject, shall have the right to obtain from us restriction of processing where one of the following applies:-
- The accuracy of the personal data is contested by you, the data subject, and is restricted until the accuracy of the data has been verified;
- The processing is unlawful and you, the data subject, oppose the erasure of the personal data and instead request the restriction in its use;
- We no longer need the personal data for the purposes of processing, but it is required by you, the data subject, for the establishment, exercise or defence of legal claims;
- You, the data subject, have objected to processing of your personal data pending the verification of whether there are legitimate grounds for us to override these objections.
Notification obligation regarding rectification or erasure of personal data or restriction of processing
We shall communicate any rectification or erasure of personal data or restriction of processing as described above to each recipient to whom the personal data has been disclosed unless this proves impossible or involves disproportionate effort. We shall provide you, the data subject, with information about those recipients if you request it.
Right to data portability
You, the data subject, shall have the right to receive your personal data, which you have provided to us, in a structured, commonly used and machine-readable format and have the right to transmit this data to another controller, without hindrance from us.
Right to object
You, the data subject, shall have the right to object, on grounds relating to your particular situation, at any time to the processing of personal data concerning you, including any personal profiling; unless this relates to processing that is necessary for the performance of a task carried out in the public interest or an exercise of official authority vested in us. We shall no longer process the personal data unless we can demonstrate compelling legitimate grounds for the processing, which override the interests, rights and freedoms from you, the data subject, or for the establishment, exercise of defence of legal claims.
Right to not be subject to decisions based solely on automated processing
We do not carry out any automated processing.
Invoking your rights
If you would like to invoke any of the above data subject to rights with us, please write to:
Waltons Publications Ltd, 46 Heneage Road, Grimsby, North East Lincolnshire, DN32 9ES or email: info@waltonspublications.com
Accuracy of information
In order to provide the highest level of customer service possible, we need to keep accurate personal data about you. We take reasonable steps to ensure the accuracy of any personal data we obtain. We ensure that the source of any personal data is clear and we carefully consider any challenges to the accuracy of the information. We also consider when it is necessary to update the information, such as name or address changes and you can help us by informing us of these changes when they occur.
Important information
Questions and queries
If you have any questions or queries which are not answered by this Privacy Policy, or have any potential concerns about how we may use the personal data we hold, please write to:
Waltons Publications Ltd, 46 Heneage Road, Grimsby, North East Lincolnshire, DN32 9ES or email: info@waltonspublications.com
Policy changes
This Privacy Policy is regularly reviewed. This is to make sure that we continue to meet the highest standards and to protect your privacy. We reserve the right, at all times, to update, modify or amend this Policy. We suggest that you review this Privacy Policy from time to time to ensure you are aware of any changes we may have made. However, we will not significantly change how we use information you have already given to us without your prior agreement.
If you have a complaint
If you have a complaint regarding the use of your personal data or sensitive information then please contact us by writing to:
Waltons Publications Ltd, 46 Heneage Road, Grimsby, North East Lincolnshire, DN32 9ES or email: info@waltonspublications.com
If your complaint is not resolved to your satisfaction and you wish to make a formal complaint to the Information Commissioner’s Office (ICO), you can contact them on 01625 545745 or 0303 123 1113. You also have the right to judicial remedy against a legally binding decision of the ICO where you consider that your rights under this regulation have been infringed as a result of the processing of your personal data. You have the right to appoint a third party to lodge the complaint on your behalf and exercise your right to seek compensation.